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Technology Abroad

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Technology Abroad

Many programs will require you to bring your computer with you when you travel abroad. Or perhaps you like the convenience of your notebook computer for downloading pictures and sending e-mails.

Regardless of why you take your computer, the most important thing to remember is you have an increased risk of theft by taking your computer out of the country. Keep a close watch on your computer at all times.

IT Security Guidelines/Recommendations for Travel

The growth and evolution of the Internet and the proliferation of smarter mobile devices help us connect and collaborate wherever we are.  The following guidelines are provided to help members of our UD community identify the risks posed by mobile computing and communications devices (e.g. laptops, tablets, smartphones) during the course of their travels and ways to make sure our systems and data remain secure.

Some places are riskier than others; if you’d like the current prognosis, visit the Department of State web site for travel threats and advisories at http://www.state.gov/.  The FBI also provides excellent references for both students and business professionals at:

Students
Business Professionals

Note that the US Departments of Commerce and Defense restrict export of anything that poses a threat to our national security or conduct of trade. If any of the intellectual property or software you are carrying falls into the categories listed here, we recommend you talk to UD’s Compliance Program Administrator/Facility Security Officer at 937-229-2919.  If you have questions about intellectual property in general, contact UD’s Director for Technology Partnerships at 937-229-3469.

Data security is complicated by the fact that we can and do use both university-provided and personally-owned devices.  We’ve done our best to identify what should be done to protect each.




Note 1: Your IT staff may supplement the recommendations above with additional tools and configuration requirements.

Note 2: Per UD’s Electronic Use of Confidential Data policy, employees should not store sensitive data on personally owned devices.

Note 3: Use of unencrypted removable media – USB flash drives, external hard drives - should be avoided.

Device Configuration Guidelines

Microsoft Windows 7 Service Pack 1 (Baseline Recommendation)

• Host firewall enabled
• Install Symantec AV
• Set Windows to automatically update.  For university-provided devices, the update server should point to Windowsupdate.udayton.edu
• Create and use a Standard User (versus Administrator) account
• Enable UAC and set to “Always Notify”
• Set password protected screen saver (recommend 15 minutes)
• Disable MS File & Print Sharing and NetBIOS over TCP/IP
• Use the FileHippo Update Checker to verify latest versions of 3rd party software
• MS Office 2007+
• IE 9+ (for Cognos)
• Java 7 (for Banner; visit http://www.java.com/en/download/installed.jsp to make sure you have the latest version)
• Disable IPv6 - http://support.microsoft.com/kb/929852
• Use strong passwords for all user accounts.  Do not auto login to your computer
• Turn Autoplay Off - http://windows.microsoft.com/en-us/windows-vista/change-autoplay-settings
• Disable or secure any Bluetooth devices


Apple Mac OS X 10.9.4 (Baseline Recommendation)


Smartphones and Tablets

University-owned devices should have the AirWatch mobile device management agent installed to enforce software and configuration policies and to, if necessary, remotely wipe the device. 

For personally-owned devices, please review the "mobile device security" section here.


Other Considerations

Before leaving, purchase the necessary electrical transformers, converters, and adapters needed for your computer. Contact your computer manufacturer or UD's Computer Store for details, or visit an electronics store. A helpful guide can be found here as well to help you prepare for travel.

Students sometimes suggest bringing a receipt or other documentation for your laptop for customs purposes.

Check for any current restrictions regarding electronics in your carry-on luggage. Some countries have placed restrictions on carrying any electronics larger than a phone aboard the aircraft. These regulations are ever-evolving, so please consult current resources.

While you're away, if you have problems please contact the UDit Help Desk via e-mail at helpdesk@udayton.edu or by calling them at 937-229-3888.

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